Setup a PRO & Document Clearing Business in Dubai, UAE: Licence, Access & Tax (2026)

Here is the thing the guides selling you a "documents clearing" licence do not say plainly: the licence does not give you access to the government systems. A Documents Clearing Services licence lets you legally charge clients for handling their paperwork. It does not, by itself, let you file into MOHRE's or GDRFA's back end. As one operator puts it, a typing centre is not a government authority and has no power to approve anything. It prepares and submits. The authority decides, and the channel you submit through is not yours to command.

That single fact reshapes the whole business. You will operate either as an intermediary routing files through authorised Amer and Tas-heel centres, or as a client's authorised representative transacting on that specific client's account. Becoming an actual Amer or Tas-heel centre yourself is a separate, restricted process, not something a trade licence confers.

There are two more things nobody prints. The VAT treatment of the government fees you pay for clients depends on whose name is on the receipt, and getting it wrong turns a pass-through into a taxable supply. And the honest outlook: Dubai discontinued the physical PRO card on 1 October 2025, and the government's paperless push is real, so this is a business you should enter with eyes open.

This guide covers all of it. Since 2013, our team has set up service companies across Dubai and dealt with these government channels constantly, so the traps here come from real files.

What licence do you need, and can it be a free zone?

A Documents Clearing Services licence, and in practice this is a mainland business even when a free zone will happily sell you the wrapper.

The relevant DET activity is Documents Clearing Services, reported under code 8299.85, covering the preparation, submission and follow-up of official documents: visa applications, Emirates ID, trade licence renewals, attestation coordination and general government-portal submissions [3]. It excludes legal advice, which needs a separate consultancy licence, so if you also intend to advise clients on contracts, labour disputes or corporate structuring, our legal consultancy guide covers that separate licence and why it cannot be bolted onto a documents-clearing activity. We could not verify that code against DET's own register, which blocks automated access, so treat it as reported and confirm on application.

Mainland versus free zone matters more here than for most businesses:

• A mainland DET licence allows direct engagement with UAE government departments and is the standard structure for a business whose entire job is walking into MOHRE, GDRFA and DET counters for clients.
• A free zone licence is cheaper and 100% foreign-owned, but a free zone company traditionally cannot transact directly in the mainland and would need a mainland branch, a distributor arrangement, or one of the newer mainland permit routes to serve mainland government counters directly.

Because a PRO and document clearing firm spends its entire working day dealing with DET, GDRFA, MOHRE and the Tas-heel and Amer counters on behalf of clients based in the emirate, the mainland licence is the default rather than a preference, and our mainland company setup page walks through the DET route this business actually runs on, from initial approval to Ejari and the establishment card. The free zone route still has a genuine use, but a narrower one than the licence sellers suggest: it suits a business support services or corporate services arm, the back-office document management, HR administration, bookkeeping coordination and consultancy work that does not require anyone standing at a government counter, and our free zone company setup page covers that route and its limits. Plenty of established operators run both, with the mainland entity holding the government-facing documents-clearing activity and a free zone entity carrying the wider support services and any international clients.

Common Mistake: Buying a cheap free zone documents-clearing licence and assuming you can go and process visas at government counters across Dubai. This is inherently a mainland service. The free zone wrapper exists mainly for firms that want the corporate structure while still routing the actual government-facing work through a mainland entity or agent. For a real PRO operation, plan on mainland.

Does the licence give you access to the government systems?

No. This is the single most important thing on this page, and it decides how your whole operation works.

A generic Documents Clearing or PRO licence does not grant back-end access to MOHRE or GDRFA. A centre that is Tas-heel accredited can file directly into the official MOHRE labour system; a plain documents-clearing firm cannot. So you operate in one or both of two modes:

As an intermediary. You prepare the file, then route it through an accredited channel: Tas-heel for labour and MOHRE transactions, Amer for GDRFA residency and visa transactions, or ICP smart services. You pay that channel's service fee on top of your own client fee. You are a value-added layer on top of the authorised counters, not the counter itself.

As a client's authorised representative. Using MOHRE's electronic authorisation, a client company individually authorises your firm or your staff member to transact on that client's own MOHRE account. This is what replaced the old physical PRO card. It is granted per client, not at licence level, so it is not a blanket power to act for anyone in the market.

Real Talk: Understand which mode you are in before you price anything. As an intermediary you are marking up a service you buy from Amer or Tas-heel, so your margin sits on top of theirs. As an authorised representative you transact directly on client accounts, which is leaner but requires each client to grant you access individually. Most corporate PRO firms live in the second mode for their retained clients and the first mode for one-off work. Neither makes you a government centre.

What does it take to become an Amer or Tas-heel centre?

More than a trade licence, and this is the ambition many new operators have without realising it is a separate track.

Amer is GDRFA Dubai's authorised residency and visa network, run by private investors under direct GDRFA supervision. The network has grown to 75 branches in Dubai, handling around 4.93 million transactions in 2023, with 100% Emiratisation since 2022 [5]. GDRFA runs an investor application programme for new Amer centres, and its standards cover premises, service quality, management and HR, Emiratisation, information security and financial resources, with applicants required to accept GDRFA's fee schedule [4]. No published capital figure or slot availability is public, so we are not going to quote one.

Tas-heel is MOHRE's authorised labour services network, operated nationally under a concession by VFS Global, with a separate track of MOHRE-approved business services centres. We could not retrieve MOHRE's own accreditation criteria, so we are flagging that the private-accreditation path exists rather than detailing requirements we could not verify.

Pro Tip: Decide early whether you want to be an accredited centre or an independent PRO firm layered on top of the centres. They are different businesses. Becoming an Amer or Tas-heel centre is a selective, standards-heavy, Emiratisation-bound investment through a government programme. Running an independent documents-clearing and corporate PRO firm needs only a standard licence and works through those centres and client authorisations. Most people who search for "start a PRO business" want the second. If you want the first, treat it as a government tender process, not a licence application. Ask us which path fits your plan→

What is the real market, and what do you actually sell?

Outsourced corporate PRO, on a retainer. That is the commercial core, not one-off visa typing.

Companies, especially SMEs, outsource their ongoing government-liaison function: trade licence renewals and amendments, the whole visa lifecycle for their staff, work-permit follow-up, establishment card tasks and compliance renewal tracking. The model is a monthly retainer with one-off tasks priced separately.

Every item on that list is post-setup work by definition. The client's licence was issued months or years ago, and what they are buying from you is the year-round upkeep that nobody in the company wants to own. Our own post-setup services page lists close to the same scope you will be selling, from visa and Emirates ID processing to licence renewals and amendments, so read it as a map of the demand you are entering rather than as a competitor. The clearer you are about which of those tasks you will take on, and which you will refer out, the easier your retainer is to price.

There is no special government "approval to be an outsourced PRO" beyond the standard licence. The operative mechanism is the per-client electronic authorisation described above: each client adds your firm or staff as an authorised representative on their MOHRE and GDRFA accounts. The "approval" is transactional and per client, not a standing accreditation of your firm.

This matters for how you build the business. Your defensible asset is not a licence anyone can buy. It is a book of clients who have authorised you, a reputation for not making errors that cost them fines, and the operational discipline to manage dozens of companies' renewal calendars without missing a deadline.

How do you handle attestation and translation?

You coordinate them. You do not perform certified legal translation yourself unless you separately hold that licence.

Attestation through MOFAIC is a government service you submit on the client's behalf [6]. Documents with a digital verification feature can be attested digitally, often within a couple of hours, while others go through a courier route taking one to three business days, requiring the original in Arabic or English or a legally certified translation. Fees circulate in secondary sources but we could not confirm them against the ministry's own schedule, so verify before quoting a client.

Legal translation must be done by a translator registered with the Ministry of Justice, whose stamp, registration number and signature the translation must carry. This is a separately licensed profession. A documents-clearing firm either partners with an MOJ-licensed translation office or separately employs a licensed translator; it cannot produce certified legal translations off the back of a documents-clearing licence alone. Our trade name and document guides cover the wider paperwork picture.

Because attestation and translation sit next to each other on almost every client file, a lot of PRO firms eventually ask whether to bring the translation in-house instead of paying an outside office on every job. It is a real second business with its own licence and its own MOJ-registered staff, and our translation services guide sets out what that actually requires. For most operators the honest answer in year one is to keep a good partner office on speed dial and take a coordination fee, then revisit once translation volume justifies the licence and the salaried translator.

The VAT trap: is a government fee you recharge taxable?

It depends on whose name is on the government receipt, and no competitor page explains this. Get it wrong and a pass-through cost becomes a taxable supply.

When you pay a government fee for a client and recharge it, the FTA distinguishes a disbursement, which is outside the scope of VAT, from a reimbursement, which is a taxable supply at 5%. Public Clarification VATP013 sets the conditions. For a genuine disbursement, all of these must hold [7]:

• The client is the actual recipient of the government service
• The client is responsible for the payment
• The client authorised you to pay on their behalf
• The government receipt is issued in the client's name, not yours
• You recover the exact amount, with no mark-up
• The amount is shown separately on your invoice

So the same government fee can be out of scope or standard-rated depending on the paperwork. If the visa fee is receipted to the client company as the sponsor of record, passed through at cost and shown separately, it is a disbursement and carries no VAT. If the receipt comes back in your name, because you submitted under your own portal account, or if you bundle any margin into the fee line, it legally becomes a reimbursement and must carry 5%.

Common Mistake: Treating every recharged government fee as automatically VAT-free. Many PRO firms invoice government fees in their own name because they hold the portal account, which quietly converts a disbursement into a reimbursement they should be charging 5% on. Your own service fee is always standard-rated at 5% regardless; it is only the recharged government cost whose treatment turns on the receipt. This is exactly the kind of thing an FTA audit finds. Our VAT registration and compliance guide covers the wider regime.

Note also that most statutory government fees are themselves outside the scope of VAT, because the authority is performing a regulatory function rather than making a taxable supply.

Can a PRO business get free zone 0% corporate tax?

No, on two independent grounds, so plan for 9% above AED 375,000.

Ministerial Decision 229 of 2025 sets a closed list of Qualifying Activities for the 0% free zone rate, and administrative, PRO and document-clearing services are nowhere on it [1]. Separately, "transactions with natural persons" is an Excluded Activity, and a PRO firm processing an individual's personal visa, Emirates ID or attestation, which is routine, is transacting with a natural person [1].

So a PRO business pays the standard rate: 0% up to AED 375,000 of taxable income and 9% above it, mainland or free zone. See our corporate tax filing guide.

Small Business Relief is the lever that fits this business, because most PRO firms are small. Under AED 3 million of revenue you elect to be treated as having no taxable income, but Ministerial Decision 73 of 2023, as amended by Ministerial Decision 131 of 2026, limits it to tax periods ending on or before 31 December 2029 [2]. A single-operator or small PRO shop on a handful of retainers is plausibly under the threshold today, and should plan for that relief ending on the same horizon as everything else.

What are the honest economics?

Retainer-driven, thin on any single transaction, and squeezed by a headwind you cannot ignore.

Pricing, from UAE market sources: monthly corporate retainers roughly AED 1,500 to 6,000 scaling with headcount and transaction volume, and per-transaction fees for visa processing, renewals and setup. Note the wide spread in quoted per-transaction prices, which usually reflects whether a figure is the PRO service fee alone or the fee bundled with the government charge. That ambiguity is the same disbursement-versus-reimbursement issue in another guise, and it confuses clients constantly. Being transparent about it is a differentiator.

Staff cost: a PRO officer runs from around AED 5,000 to 7,000 a month at entry to AED 15,000 to 20,000 or more for an experienced operator who can run a company's full government file. Arabic is a practical necessity for government-facing work, even where no formal rule mandates it.

The working capital point competitors miss: if you handle government fees as disbursements at zero mark-up, you are often fronting real cash for clients before they reimburse you. That is a genuine cash-flow strain for a small firm, and it is the direct consequence of doing the VAT treatment correctly. Price your service fee and your payment terms with that in mind.

On startup capital, no source gives a credible all-in figure, so build it from parts: a mainland licence in the low tens of thousands, an office and Ejari, ICP smart services setup, staff, and working capital to front fees. Treat any single quoted number as an estimate.

Is digitisation killing this business?

It is reshaping it, not ending it, and you should plan for the shift rather than pretend it is not happening.

The signals are real and primary. The UAE has driven government services to over 90% digital adoption, aims to be the first fully paperless government, and, most tellingly for you, MOHRE discontinued issuing the physical PRO and e-signature card on 1 October 2025 [8], replacing it with app-based authentication and electronic authorisation designed to let employers self-serve without visiting a centre. That is a direct structural signal aimed at the simplest, most standardised transactions that used to require a PRO.

And yet the Amer network grew to 75 branches with transaction volume up over 21% year on year, which tells you assisted-channel demand has not collapsed.

Real Talk: The honest reading is channel-shift, not extinction. Self-service is eroding the commodity end: simple renewals and basic approvals that used to need a visit. What survives is the complex, cross-departmental, error-prone and accredited-channel-only work, and above all the corporate retainer where a company pays you to own its entire government-facing compliance calendar so its own people never have to think about it. If your plan is to type visa renewals at volume, digitisation is coming for it. If your plan is to be the outsourced compliance function a growing SME cannot be bothered to build in-house, that is a real and durable business. Enter this on the second premise, not the first.

What else applies?

• Emiratisation: administrative and support services is one of the fourteen targeted sectors, so the obligation begins at 20 to 49 employees with skilled Emirati hires. A PRO firm scaling past 20 staff needs to plan for this. See our Emiratisation guide and hiring guide.
• Corporate tax registration is mandatory regardless of whether Small Business Relief reduces your bill to nil.
• Audited financial statements are required above AED 50 million of revenue, which a PRO firm is very unlikely to reach, so generic advice implying you need an audit from day one does not describe this business.
• VAT registration is mandatory once taxable supplies pass AED 375,000, and remember your service fees count toward that even where recharged government fees, treated as disbursements, do not.

Is a PRO services company a profitable business in Dubai?

It can be, and the reason is recurrence rather than margin. Every company in the UAE renews a licence, sponsors visas and files labour transactions on a fixed calendar, tens of thousands of new companies register each year, and the rules keep moving. That produces predictable annual revenue from a client book. The counterweight is real price competition and thin per-transaction pricing.

Start with the demand side, because it is genuinely strong. The UAE keeps adding companies at pace, and every one of them arrives needing an establishment card, staff visas, Emirates ID applications, a labour file and a licence renewal twelve months later. None of that is optional and none of it is one-off. A client who signs a retainer in March is still on that retainer the following March, because the underlying obligations repeat. Layer on top of it the pace of regulatory change, corporate tax registration, VAT thresholds, Emiratisation targets, UBO filings and the periodic changes to visa categories, and you have a second demand driver: businesses do not want to track any of it, and the cost of missing a deadline is a fine plus a blocked transaction. Selling the removal of that risk is a better pitch than selling typing.

The honest counterweight matters just as much. Pricing is transparent and competitive, because a client can call five firms and get five quotes on the same visa in an afternoon, and there is always a cheaper operator who will do it for less by paying a junior less. Your access to the actual government channel is not something you own either; you are dependent on Amer and Tas-heel counters, on typist relationships and on client authorisations that any client can revoke. And the digitisation trend described above keeps taking the simplest transactions off your invoice and putting them in an employer's own app. Margin pressure in this business is not a risk, it is the baseline condition, and the firms that do well accept it and compete on reliability and scope rather than on price.

The middle row is worth a second look, because the business support services and corporate services route is where a free zone licence genuinely fits. If part of your plan is bookkeeping coordination, HR administration, document management or advisory work for clients who never need you at a counter, that arm can sit in a free zone entity while the mainland company keeps the government-facing documents-clearing activity, and our free zone company setup page covers what that route allows and where it stops.

Quick Math: Take a small firm with 25 retained SME clients at an average AED 3,000 a month. That is AED 75,000 a month, or AED 900,000 a year, before any per-transaction work, and per-transaction fees on visas, renewals and amendments typically add meaningfully on top. Against it, budget three PRO officers at roughly AED 6,000 to 9,000 each, an office and Ejari, the licence, and the working capital you front on client government fees. The business is workable at that scale, but note what carries it: the recurring retainer line, not the transactions. A firm doing the same annual revenue purely on one-off jobs has to win every dirham again next year.

Based on our experience, the operators who last are the ones who treat the renewal calendar as the product. They know every client's licence expiry, visa expiry and labour-card date before the client does, and they call first. That is unglamorous work, and it is exactly what a client will not switch away from over a 10% price difference.

What documents and steps does it take to start a PRO services company?

A mainland DET company with the right activity, an office with Ejari, channel access, and trained people, roughly in that order. The paperwork itself is light compared with a regulated business, because there is no external regulator to satisfy beyond DET. What takes the time is the access arrangements and the staff, not the licence.

Here is the realistic document and requirement checklist:

• Shareholder and manager documents: passport copies and Emirates ID where held, photos, and the manager's details for the licence.
• Trade name reservation and DET initial approval, where the name has to comply with the naming rules before anything else moves. Our Dubai trade name registration guide covers the rules that get names rejected.
• Memorandum of Association for the company, notarised as required for the legal form you choose.
• Ejari and an office tenancy, which a mainland documents-clearing licence requires and which also gives you somewhere clients can drop original documents.
• The correct activity code for Documents Clearing Services on the licence, confirmed with DET rather than assumed, because the activity decides what you may legally charge for.
• Tas-heel and Amer centre access arrangements, meaning the working relationships and accounts through which you will actually route labour and residency transactions, since your own licence does not give you the channel.
• ICP smart services registration and the portal accounts your team will use.
• Trained PRO officers with working Arabic, because government-facing work is conducted in Arabic in practice and an officer who cannot read a rejection notice cannot fix it.
• GDRFA and MOHRE access through client authorisation, meaning the electronic authorisation each client grants your firm or staff on its own accounts.
• Professional indemnity insurance, which is not a licensing requirement but is sensible cover for a business whose errors cost clients fines and blocked transactions.
• Client authorisation and power of attorney templates, so the mandate to act, the scope, the fee basis and the handling of government payments are documented per client rather than agreed by WhatsApp.
• An MOJ-licensed translation partner agreement, if you offer attestation and translation coordination, and a VAT registration certificate once you are over the threshold.

The sequence and the realistic timeline look like this. Nothing here is exotic, but the last two rows are where founders underestimate the calendar.

Alongside the paperwork, the operating decisions in this order are what make the firm work rather than merely exist:

1. Choose mainland, since this is a government-facing service, and decide whether you are an independent PRO firm or pursuing centre accreditation.
2. Register the company with the documents-clearing activity.
3. Set up ICP smart services and your access to the Amer and Tas-heel channels.
4. Build your client authorisation process, so each client can add you as their MOHRE and GDRFA representative.
5. Line up an MOJ-licensed translation partner if you offer attestation and translation coordination.
6. Set your invoicing up correctly so disbursements are receipted in the client's name and shown separately.
7. Register for VAT if over the threshold, and register for corporate tax regardless.
8. Price for the working capital you will front on client government fees.
9. Build retainer relationships, because that is the durable revenue, not one-off typing.
10. Plan your Emiratisation before you cross 20 employees.

Pro Tip: Get the authorisation and power of attorney templates drafted before your first client, not after your first dispute. The document should say what you are authorised to do, what you are not, who pays government fees and when, and what happens to originals in your custody. It costs an afternoon at the start and settles arguments that otherwise cost a client relationship. Talk to a setup expert→ if you want the licence, the activity and the templates lined up together.

What are the ongoing costs and compliance for a PRO company?

Annual renewals, staff costs and tax filings, plus one obligation most operators overlook: you are holding other people's identity documents. The DET licence and Ejari renew every year, each staff visa runs on its own cycle, and the compliance stack sits on top of a business whose margins are already thin.

The predictable annual costs are the DET trade licence renewal and the Ejari, the establishment card, and the visa and Emirates ID renewals for your own team, with salaries paid through the Wages Protection System like any mainland employer. On top of that sit the running costs of doing the actual work: the service fees charged by Amer and Tas-heel centres on transactions you route through them, typing and portal charges, courier costs on attestation files, and the professional indemnity cover that a firm handling other companies' compliance should carry. Budget these as cost of sales rather than overheads, because they scale directly with transaction volume.

The obligation worth taking seriously is data protection. A PRO firm holds passport copies, Emirates ID copies, salary details, tenancy contracts and family documents for dozens of companies and hundreds of individuals, which is about as sensitive a file set as a small business can accumulate. Federal Decree-Law No. 45 of 2021, the UAE Personal Data Protection Law, sets out obligations around lawful basis, consent, purpose limitation, security measures and data subject rights, and a firm keeping client passports in a shared drive with no access control is exposed on all of them. Practical steps are unglamorous: restrict who can open client folders, delete originals and scans you no longer need, get written consent in the client mandate to process employee data, and know where every original document in your custody physically is.

On tax, corporate tax registration is mandatory whether or not Small Business Relief reduces the bill to nil, and the annual return still has to be filed. VAT registration becomes mandatory once taxable supplies pass AED 375,000, and your service fees count toward that even where correctly structured disbursements do not, so the VAT return is a recurring quarterly job with the disbursement-versus-reimbursement discipline described above baked into it. UBO details must be kept current with the licensing authority whenever shareholders or beneficial owners change. Economic Substance filings no longer apply for financial years starting on or after 1 January 2023 following the 2024 amendments, though earlier periods can still surface in a review, so confirm your position rather than assuming either way.

Common Mistake: Running your own compliance worse than your clients'. It is remarkably common for a PRO firm to miss its own licence renewal, its own corporate tax registration or its own VAT return while managing everyone else's flawlessly, because the internal work never gets a deadline owner. Put your own entity on the same renewal calendar as your clients, on day one. This is precisely the recurring work our post-setup services team handles for owner-managed firms, and it is worth outsourcing your own filings if the alternative is doing them last.

Can you open a corporate bank account for a PRO services company?

Yes, and a documents-clearing firm is a straightforward activity for a UAE bank to understand, but expect the standard onboarding rather than an instant or fully remote account. UAE banks do not open corporate accounts entirely remotely, and the shareholders or authorised signatories should plan on in-person know-your-customer meetings with the licence, the Memorandum of Association, the Ejari and passports in hand.

The specific point for this business is the money you move on behalf of clients. If you pay government fees for clients and recharge them, your account will show a pattern of outgoing payments to government portals and incoming client transfers that do not match your own revenue line, and a compliance officer looking at that without context sees third-party funds flowing through a small services company. Explain the pass-through model at the account-opening meeting rather than leaving the bank to work it out from statements six months later. Say plainly that you front statutory fees for named corporate clients, recover them at cost, and invoice your service fee separately.

Then keep records that match the explanation. Every disbursement should tie to a client, a government receipt in that client's name, and an invoice line showing the exact amount recovered with no mark-up, which is the same discipline the VAT position demands anyway. A firm that can produce that trail on request has an easy conversation with its bank and its auditor; a firm that mixes client fee money with its own operating cash and cannot say whose money is whose has a difficult one. Expect a maintained minimum balance as normal, and open the account early, because you cannot front client fees from an account that does not exist yet.

Real Client Stories

The founder who thought the licence was the access. A client set up a documents-clearing company expecting to file visa and labour transactions directly into the government systems. The licence let him charge clients; it did not give him back-end access. He operated as an intermediary through Amer and Tas-heel and via client authorisations instead, which was a perfectly good business, just not the one he thought he had bought. Knowing the distinction at setup would have changed his pricing model from day one.

The PRO firm charging VAT it did not need to, and not charging VAT it did. A client was invoicing government fees in its own name because it held the portal account, which made those recharges reimbursements it should have been charging 5% on, while separately treating its own margin-bearing "service and government fee" line as a single pass-through. We restructured the invoicing so genuine disbursements are receipted to the client and shown separately, and the service fee is billed and taxed correctly. Same transactions, correct VAT.

The typist business that met the paperless wall. A client built a small operation around high-volume visa renewals and basic approvals. Over two years, self-service tools and the end of the physical PRO card took a chunk of exactly that commodity work directly to the employers. We helped him pivot toward retained corporate PRO for SMEs, managing their whole compliance calendar, which the digitisation did not touch. His words: "The government made the easy work easy. I had built my business on the easy work."

Start your Dubai PRO business with the model right

Since 2013, BusinessDubai.ae has completed 700+ company registrations across the UAE, and we deal with these government channels every day. We will set you up mainland with the right documents-clearing activity, tell you honestly whether an independent PRO firm or an Amer or Tas-heel accreditation fits your ambition, get your VAT invoicing structured so disbursements and service fees are treated correctly, and help you build toward the retainer revenue that survives digitisation rather than the commodity work that does not, with clear itemised pricing. Talk to a setup expert→ for a plan. Our business setup cost breakdown covers the wider budget, and post-setup services covers what comes after the licence.

Related reading: PRO Services in Dubai in 2026: What They Cost, What You Actually Get, and How to Read the Invoice

Frequently Asked Questions

Does a documents clearing licence give me access to MOHRE and GDRFA systems?

No. A Documents Clearing or PRO licence lets you charge clients for handling their paperwork, but it does not grant back-end access to MOHRE or GDRFA. You operate as an intermediary routing files through accredited Amer and Tas-heel centres, or as a client's authorised representative transacting on that specific client's account.

What is the difference between a PRO firm and an Amer or Tas-heel centre?

An Amer or Tas-heel centre is accredited to file directly into the official government systems, and becoming one is a selective, standards-heavy process through a government programme. An independent PRO or documents-clearing firm holds an ordinary trade licence and works through those centres and through per-client authorisations. They are different businesses.

What is the DET activity for a document clearing business?

Documents Clearing Services, reported under code 8299.85, covering preparation, submission and follow-up of official documents such as visas, Emirates ID, licence renewals and attestation coordination, and excluding legal advice. We could not verify the code against DET's own register, which blocks automated access, so confirm it on application.

Can I run a PRO business from a free zone?

In practice this is a mainland service, because it involves transacting directly with government departments across Dubai. A free zone documents-clearing company traditionally cannot transact directly in the mainland without a branch, distributor or special permit. The free zone wrapper mainly suits firms routing the actual work through a mainland entity.

How do I actually submit a client's transaction?

Two ways. As an intermediary, you route the file through an accredited Amer centre for GDRFA transactions or a Tas-heel centre for MOHRE transactions, paying their service fee. As an authorised representative, the client company individually authorises you on its MOHRE and GDRFA accounts through electronic authorisation, letting you transact directly on that client's account.

What happened to the PRO card?

MOHRE discontinued issuing the physical PRO and e-signature card on 1 October 2025, replacing it with app-based authentication and electronic authorisation. A company now authorises its PRO representative electronically rather than through a physical card, which is part of the wider paperless shift affecting this business.

How do I become an Amer centre?

Through GDRFA's investor application programme, meeting standards on premises, service quality, management and HR, Emiratisation, information security and financial resources, and accepting GDRFA's fee schedule. No published capital figure or slot availability is public. It is a selective government process, not an ordinary licence application.

Do I need a special approval to be an outsourced PRO for other companies?

No, beyond the standard documents-clearing licence. The operative mechanism is per-client electronic authorisation: each client company adds your firm or staff as an authorised representative on its own MOHRE and GDRFA accounts. The authorisation is transactional and per client, not a standing accreditation of your firm.

Can my PRO company do legal translation?

Not off a documents-clearing licence. Certified legal translation must be done by a translator registered with the Ministry of Justice, carrying their stamp and registration number. A documents-clearing firm coordinates translation through an MOJ-licensed office or separately employs a licensed translator, but cannot produce certified legal translations itself.

Is a government fee I recharge to a client subject to VAT?

It depends on whose name is on the government receipt. Under FTA Public Clarification VATP013, a genuine disbursement is outside the scope of VAT only if the receipt is in the client's name, you recover the exact amount with no mark-up, the client authorised the payment and it is shown separately on your invoice [7]. If the receipt is in your name or you add margin, it becomes a reimbursement and carries 5%.

Why does the name on the receipt matter so much?

Because the same government fee is out of scope as a disbursement when receipted to the client, but a taxable reimbursement at 5% when receipted to you. Many PRO firms invoice government fees in their own name because they hold the portal account, unknowingly converting a pass-through into a supply they should charge VAT on. Your own service fee is always standard-rated regardless.

Are government fees themselves subject to VAT?

Most statutory government fees are outside the scope of VAT, because the authority is performing a regulatory function rather than making a taxable supply. This is why a correctly structured disbursement of such a fee carries no VAT, while your service for arranging it does.

Can a PRO business get 0% corporate tax in a free zone?

No, on two grounds. PRO and document-clearing services are not on the closed list of Qualifying Activities in Ministerial Decision 229 of 2025, and transactions with natural persons, such as processing an individual's personal visa, are an Excluded Activity [1]. Plan for the standard rate of 0% up to AED 375,000 and 9% above.

Can I claim Small Business Relief?

If revenue is under AED 3 million, yes, by election, and it fits this business because most PRO firms are small. Ministerial Decision 73 of 2023, as amended by Ministerial Decision 131 of 2026, limits it to tax periods ending on or before 31 December 2029 [2]. Corporate tax registration is still mandatory regardless.

What do PRO services cost clients?

UAE market sources put monthly corporate retainers at roughly AED 1,500 to 6,000, scaling with headcount and transaction volume, plus per-transaction fees. The wide spread in quoted per-transaction prices usually reflects whether the figure is the service fee alone or bundled with the government charge, which ties back to the disbursement-versus-reimbursement distinction.

What does a PRO officer earn?

Roughly AED 5,000 to 7,000 a month at entry, rising to AED 15,000 to 20,000 or more for an experienced operator who can run a company's full government file. Arabic is a practical necessity for government-facing work even where no formal rule requires it.

What is the working capital risk in a PRO business?

Fronting government fees for clients. If you handle those fees as disbursements at zero mark-up, you often pay real cash to the government before the client reimburses you, which strains cash flow for a small firm. It is the direct consequence of treating the VAT correctly, so price your service fee and payment terms accordingly.

Is the PRO business dying because of digitisation?

It is shifting, not dying. Self-service tools and the end of the physical PRO card are eroding commodity work like simple renewals. But the Amer network grew to 75 branches with volume up over 21% year on year, and the durable business is the corporate retainer managing a company's whole compliance calendar, which digitisation has not replaced. Enter the business on that premise.

Should I focus on one-off transactions or retainers?

Retainers. One-off typing and renewal work is exactly what self-service is taking directly to employers. The defensible, durable revenue is the outsourced corporate PRO function on a monthly retainer, where a growing SME pays you to own its government-facing compliance so its own staff never deal with it.

Does Emiratisation apply to a PRO firm?

Yes. Administrative and support services is one of the fourteen targeted sectors, so the obligation begins at 20 to 49 employees with skilled Emirati hires and rises with headcount. A PRO firm should plan for this before it scales past 20 staff.

How much does it cost to set up a PRO business?

No source gives a credible all-in figure, so build it from parts: a mainland licence in the low tens of thousands of dirhams, an office and Ejari, ICP smart services setup, staff, and working capital to front client government fees. Treat any single quoted number as an estimate and confirm current DET, MOHRE and GDRFA fees directly.

What is the difference between a PRO company and a typing centre?

A typing centre is a walk-in counter business selling per-transaction preparation and submission, and an accredited counter needs Amer or Tas-heel approval to file into the government systems. A PRO company sells an ongoing outsourced government-liaison function to corporate clients on a retainer, works through those centres and through per-client authorisations, and is judged on managing a compliance calendar rather than on counter speed.

What is the difference between Tas-heel, Amer and Tawjeeh?

Tas-heel is MOHRE's authorised labour services channel, handling work permits, labour contracts and related MOHRE transactions. Amer is GDRFA Dubai's authorised residency and visa network for entry permits, residence visas and related immigration transactions. Tawjeeh is MOHRE's awareness and orientation centre network, covering employer and worker education and related services. They are separate networks serving separate functions, and a PRO firm deals with all three.

Can a company use an external PRO instead of hiring one in-house?

Yes, and that is the core of the market. A company grants your firm or your staff electronic authorisation on its own MOHRE and GDRFA accounts, so you transact on its behalf without being on its payroll. For most SMEs an outsourced retainer costs less than a salaried PRO officer and gives access to a team that keeps up with rule changes, which is exactly why the retainer model works.

What is a typical PRO retainer price in Dubai?

UAE market sources put monthly corporate retainers at roughly AED 1,500 to 6,000, scaling with headcount and transaction volume, with one-off tasks priced separately. Where a firm sits in that range depends on how many staff visas it manages, how many entities it covers and whether the retainer includes per-transaction work or only the management of it. Be explicit about which, because ambiguity here is the main source of billing disputes.

Do I need a power of attorney to act for a client?

For most routine work the operative mechanism is per-client electronic authorisation on the MOHRE and GDRFA accounts rather than a notarised power of attorney. Some transactions, particularly those involving notarised documents, court matters or acting on an owner's behalf on ownership changes, do call for a properly notarised power of attorney with a defined scope. Keep a written client mandate for everything either way, setting out scope, fees and document custody.

How should I handle paying government fees on behalf of clients?

Decide up front whether you are making a disbursement or a reimbursement, because it changes the VAT. For a disbursement outside the scope of VAT, the government receipt must be in the client's name, you recover the exact amount with no mark-up, the client authorised the payment, and the amount is shown separately on the invoice [7]. Keep a per-client ledger of fees fronted and recovered, and hold advances where a client's volume makes fronting cash a strain.

Do PRO staff need to speak Arabic?

There is no rule that makes Arabic a formal licensing requirement, but it is a practical necessity. Government correspondence, rejection notices, portal screens and counter conversations run in Arabic, and an officer who cannot read a rejection reason cannot resolve it without help. This is a large part of why experienced bilingual PRO officers command AED 15,000 to 20,000 or more while entry-level staff sit at AED 5,000 to 7,000.

Is a PRO services company profitable in Dubai?

It can be, and the strength of the model is recurring revenue: licence renewals, visa cycles and labour filings repeat annually for every client, so a retainer book compounds rather than resetting. The honest counterweight is price competition from low-cost providers, dependence on Amer, Tas-heel and typist relationships you do not control, and steady erosion of the simplest transactions as they move to employer self-service.

Can I open a corporate bank account for a PRO services company?

Yes, with a UAE bank once the licence, Memorandum of Association and Ejari are in place, but not fully remotely. Expect in-person know-your-customer meetings with the shareholders or authorised signatories and a maintained minimum balance. If you pay government fees on behalf of clients, explain that pass-through flow to the bank at onboarding and keep records tying every payment to a client, a receipt and an invoice line.

References

[1] Ministerial Decision No. 229 of 2025 on Qualifying Activities and Excluded Activities. mof.gov.ae

[2] Ministerial Decision No. 73 of 2023, as amended by Ministerial Decision 131 of 2026 on Small Business Relief, Article 2. mof.gov.ae

[3] Documents Clearing Services licence and activity scope. meydanfz.ae

[4] GDRFA Dubai, Apply for a new Amer Center, investor programme and standards. gdrfad.gov.ae

[5] Amer centre network expands to 75 branches in Dubai, transaction volume and Emiratisation. gulfnews.com

[6] MOFAIC, attestation of official documents and certificates. mofa.gov.ae

[7] FTA Public Clarification VATP013, Disbursements and Reimbursements. tax.gov.ae

[8] MOHRE electronic signature card service and its 2025 discontinuation in favour of electronic authorisation. mohre.gov.ae

Last Updated: July 2026